ITQ FOR COMPREHENSIVE MAINTENANCE OF INTEGRATED SECURITY SYSTEM

To: Interested Vendors

INVITATION TO QUOTE FOR THE MAINTENANCE & SERVICING OF INTEGRATED SECURITY SYSTEM AT THE SINGAPORE CONSULATE GENERAL IN MEDAN

The Singapore Consulate-General in Medan would like to invite your company to quote for a comprehensive maintenance and servicing of the “Gunnebo” Integrated Security System at the Singapore Consulate-General.

Contract Details

The comprehensive service maintenance contract for the Consulate-General’s security system shall be for a base period of one (1) year from 19 February 2026 to 18 February 2027 with option to extend for another one (1) year from 19 February 2027 to 18 February 2028.

You shall be deemed to have read and fully understood the contents of the attached Annexes, which constitute integral components of this invitation and shall comply with all the terms and conditions specified therein.

(a) Annex A - Conditions of the Contract

(b)Annex B - Required Specifications: Schedule of Maintenance

(c) Annex C - Schedule of Price: Breakdown of Cost for contract period of 1 year with option to extend for another 1 year

In submitting your quotation, please compute the value with the breakdown of materials and labour costs where applicable, and kindly note that the Consulate-General is a Diplomatic Mission and therefore exempted from taxes. All rates and prices should be exclusive of Taxes. All costs or expenses related to preparing the Quotation will be borne by you.

Deadline for Clarification/ Queries

Any queries should be submitted to Consul (Admin and Consular) Yap Wee Ping not later than Friday, 5 December 2025 before 4.00pm WIB.

Deadline for Submission

You are requested to submit the following as part of your Offer:

(a) Detailed and Comprehensive Maintenance Schedule,

(b) Quotation Offer using Annex C, and

(c) Written proposal (if any).

Your submission should be addressed to Consul (A&C) Yap Wee Ping, in a sealed envelope no later than Thursday, 11 December 2025 before 4.00pm WIB.

Evaluation Criteria

Your proposal shall be evaluated based on the following criteria:

Critical Criteria**

(a)   At least five (5) years of experience in the provision of integrated security systems services industry

Other Criteria (non-critical)

(b) Price Competitiveness (40%)

(c) Compliance with Requirements/ Specifications (30%)

(d) Relevant Experiences/ Track Records (30%)

The Consulate-General does not bind itself to accept the lowest, the whole or any Quote. The Consulate-General reserves the right to disqualify you if you do not submit your response in a manner consistent with the provisions set out in this letter and as prescribed in the Annexes.

Your response should remain valid for acceptance for a minimum of 90 days from the closing date of this invitation.

Other Information

Information released to you in connection with this proposal is strictly confidential and shall be used strictly for the purpose of preparing the proposal. By accepting to participate in this quotation exercise, you undertake not to share or divulge any information to third parties under any circumstances.

Yours sincerely

YAP WEE PING

CONSUL (ADMIN & CONSULAR)