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Consulate-General of the Republic of Singapore in Medan
Articles

ITQ FOR COMPREHENSIVE MAINTENANCE OF INTEGRATED SECURITY SYSTEMS

26 December 2023

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26 December 2023


To: Interested Vendors


INVITATION TO QUOTE FOR THE MAINTENANCE & SERVICING OF INTEGRATED SECURITY SYSTEM AT THE SINGAPORE CONSULATE GENERAL IN MEDAN


          The Singapore Consulate-General in Medan would like to invite your company to quote for a comprehensive maintenance and servicing of the “Gunnebo” Integrated Security System at the Singapore Consulate-General.


Contract Details

          The comprehensive service maintenance contract for the Consulate-General’s security system shall be for a base period of one (1) year from 19 February 2024 to 18 February 2025 with option to extend for another one (1) year from 19 February 2025 to 18 February 2026.


          You shall be deemed to have read and fully understood the contents of the attached Annexes, which constitute integral components of this invitation and shall comply with all the terms and conditions specified therein.


  1. Annex A -Conditions of the Contract

  2. Annex B-Required Specifications: Schedule of Maintenance

  3. Annex C-Schedule of Price: Breakdown of Cost for contract period of 1 year with option to extend for another 1 year

 

          In submitting your quotation, please compute the value with the breakdown of materials and labour costs where applicable, and kindly note that the Consulate-General is a Diplomatic Mission and therefore exempted from taxes. All rates and prices should be exclusive of Taxes.  All costs or expenses related to preparing the Quotation will be borne by you.


Deadline for Clarification/ Queries

Any queries should be submitted to Consul (Admin and Consular) Yap Wee Ping not later than Wednesday 3 January 2024 before 4.00pm WIB.

 

Deadline for Submission

          You are requested to submit the following as part of your Offer:

  1. Detailed and Comprehensive Maintenance Schedule,

  2. Quotation Offer using Annex C, and

  3. Written proposal (if any).

Your submission should be addressed to Consul (A&C) Yap Wee Ping, in a sealed envelope no later than Monday, 8 January 2024 by 4.00 pm WIB.


Evaluation Criteria

Your proposal shall be evaluated based on the following criteria:


Critical Criteria**

  1. At least five (5) years of experience in the provision of integrated security systems services industry Other Criteria (non-critical)

  2. Price Competitiveness (50%)

  3. Compliance with Requirements/ Specifications (25%)

  4. Relevant Experiences/ Track Records (25%)


          The Consulate-General does not bind itself to accept the lowest, the whole or any Quote.  The Consulate-General reserves the right to disqualify you if you do not submit your response in a manner consistent with the provisions set out in this letter and as prescribed in the Annexes.


          Your response should remain valid for acceptance for a minimum of 90 days from the closing date of this invitation.


Other Information

          Information released to you in connection with this proposal is strictly confidential and shall be used strictly for the purpose of preparing the proposal. By accepting to participate in this quotation exercise, you undertake not to share or divulge any information to third parties under any circumstances.


Yours sincerely

YAP WEE PING

CONSUL (ADMIN & CONSULAR)

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